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Payment to Student Employees

 

Student employees must be paid on an hourly basis whenever a department employee/employer relationship exists.

Frequency

Student employees will be paid every 2 weeks as shown on the Pay Period Schedule, with possible exceptions during holiday periods. Direct deposit to the student's checking or savings account is required for all new employees. Pay advices are now published online for employees to self-service. They may be accessed by signing into the Administrative Applications and Resources (AAR). 

Pay Advices

Pay advices are published online and can be viewed by signing into the Administrative Applications and Resources (AAR) and selecting Employee Self-Service. Please visit the Human Resource Services website for more information.

Documenting Hours

A time sheet or time clock hours must be submitted when due in order for the student to be paid. A daily record of time worked must be maintained. At the end of the pay period, the employee and the supervisor must certify total hours worked by signing the time sheet or approving time clock hours. It is the student's responsibility to ensure the time sheet is completed accurately and in a timely manner. If the time sheet or time clock hours are not submitted correctly and on time, the student will not be paid on time. Late time sheets mean late pay.

Breaks/Meals

Break or meal periods for students employed by Colorado State University are not mandatory.  It is recommended that employers implement a policy for best practice, allowing breaks and/or meals as necessary.  The length and frequency of such periods are up to employer discretion.  Generally, a break period (10-20 minutes) is paid and taken on the premises; a meal period (30 min or more) is un-paid, if uninterrupted and duty free.   

Training/Meetings

Student employees must be paid for any time required of them to work by their employer. Required attendance at training, meetings, seminars, lectures and educational programs are all treated as compensable unless ALL of the following four conditions are met:

  • Attendance is outside of the employee’s regular working hours.

  • Attendance is in fact voluntary.

  • The course, lecture, meeting, or activity is not directly related to the employee’s job.

  • The employee does not perform any productive work during such attendance.  

Exceptions

Student government officers (ASCSU) are not subject to the State's employment rate and hour rules, but must maintain authorizations for payment and back up for payment including applicable time sheets, sales records, etc.

Overtime/Comp, Differential & Call Back Time

Students will generally be compensated at the rate of time-and-a-half for any overtime (more than 40 hours/week). Work-study students are not eligible for overtime. Student employees are not eligible for compensatory time, and generally not eligible for shift differential or call back pay.

More payroll information for employers is available on the Human Resource Services Payroll website.